Technical Executive
- Full time
- Singapore, Singapore View on Map
- posted 2 months ago
- Posted: March 5, 2024 -Accepting applications
Job Detail
Job Description
Key Responsibilities:
· Providing secretarial support to the Technical Director and Fleet Managers within the department.
· Demonstrating proficiency in the Company’s Management System.
· Efficiently implementing the Company’s Management System.
· Contributing to the development and revision of procedures.
· Actively supporting and promoting continuous improvement efforts.
· Managing meeting schedules and preparing accurate minutes.
· Maintaining essential ship details, technical data, and basic plans required for emergency situations.
· Keeping all Emergency and Media Response Room equipment up to date.
· Ensuring the company’s technical systems remain current.
· Administering Key Performance Indicators for the department.
· Maintaining a log of customer complaints.
· Recording Superintendents’ visits to ships.
· Undertaking special secretarial tasks assigned by the Technical Director & Fleet Managers.
· Ensuring distribution lists are regularly updated and accessible.
· Keeping Directors and other staff informed of new Charter fixtures and maintaining up-to-date in-house data.
· Managing online communication with class societies and coordinating correspondence for Technical Superintendents.
· Distributing attendance reports and archiving them with supporting documents.
· Ensuring compliance with all Rules & Regulations pertaining to technical matters, including holding meetings and documenting decisions.
· Overseeing emergency preparedness administration.
· Ensuring the emergency phone is handled by Technical Superintendents.
· Participating in drills and crisis situations as needed.
· Managing the process of Management of Change & Risk Assessment.
· Overseeing the Technical Department Management System.
Candidate Profile:
· Minimum of two (2) years of experience as an Administrative Assistant within the Company.
· Proficiency in English language.
· Exceptional secretarial skills and abilities.
· Sound knowledge of computer software.
· Strong organizational skills.
· Effective leadership, control, and communication skills, with the ability to collaborate within a team.
