Senior Accounts Executive (Marine) (M17345)
- Full time
- Singapore, Singapore View on Map
- posted 9 hours ago
- Posted: August 21, 2025 -Accepting applications
Job Detail
Job Description
Responsibilities:
- Manage the preparation of full sets of accounts.
- Prepare voyage account statements for clients under commercial management agreements.
- Verify voyage statements in IMOS and resolve discrepancies against financial records.
- Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
- Review and record freight and demurrage invoices promptly, coordinating with operations/claims teams to secure timely remittances.
- Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.
- Ensure proper application of cash receipts and payments.
- Update and report on weekly cash flow positions.
- Handle advance and post-disbursement account requests from vessel operators.
- Review, reconcile, and record vessel disbursement accounts; issue re-bills for voyage/owner/charterer-related items and coordinate timely settlements with port agents.
- Process broker commission invoices, reconcile balances, and ensure settlements are completed promptly in accordance with company policies.
- Obtain and process bunker and miscellaneous invoices, arranging timely wire transfers for settlement with relevant counterparties.
- Review and post hire statements for time-chartered vessels, including items such as performance claims, off-hire, cleaning, communication, victuals, representation, and owner-related charges, liaising with operations to ensure timely payments.
- Monitor accounts receivable and vendor aging reports weekly, ensuring effective collection of outstanding amounts and prompt follow-up where required.
- Organize and maintain a high-volume email archive for efficient access, retrieval, and action.
- Support the preparation of documentation for annual financial audits.
Requirements:
- At least 3 years of accounting experience, with a focus on reconciliations, invoicing, collections, and general ledger functions.
- Prior exposure to commercial shipping is preferred.
- Strong working knowledge of accounting principles with high attention to detail and accuracy in data entry.
- Skilled in MS Word, Excel, IMOS, and smartPAL software (preferred).
- Strong documentation skills and ability to follow through tasks with precision.
- Capable of working independently, managing multiple priorities, and meeting strict deadlines.
- Excellent communication abilities, both written and verbal.
- Diploma in Accounting, Finance, or Economics.
