Perform purchasing duties for spare parts and supplies for vessels, warehouse, and office.
Administer the supply chain process by handling approved Requisitions, sending Requests for Quote (RFP), processing approved bids into Purchase Orders, and matching delivery receipts to Invoices.
Process new vendor applications, ensure vendor compliance checks, and select vendors for RFQs.
Maintain vendor performance records and interact with Superintendents and ships to identify and meet requirements, address problem resolution, and accommodate short lead-time orders.
Schedule, arrange, and follow up on logistics to ensure cost-effective and timely delivery of items on board.
Monitor schedules of assigned vessels to optimize deliveries on board.
Process invoices promptly for all materials and supplies purchased.
Ensure ship staff update the receipt of goods.
Provide financial reporting information as requested.
Evaluate bids to ensure competing quotations for comparison.
Coordinate with the appointed freight forwarder and monitor stock lists regularly.
Send month-end requisition status/plans to assigned vessels to update supply requirements and determine necessary purchases at the next port of call.
Perform other duties as assigned.
Requirements:
2 years’ experience in a similar role within a shipping company, preferably in the dry bulk sector.
Excellent negotiation skills.
Strong teamwork and cooperation skills.
Very good organizational skills.
Basic understanding of logistics (Air freight/Sea freight/last mile deliveries).
Fluency in communication is required for worldwide operations.
