Operations Executive (Ship Management)

  • Full time
  • Singapore, Singapore View on Map
  • posted 3 months ago
  • Posted: February 29, 2024 -Accepting applications

Job Detail

  • Job Reference S10180

Job Description


– Aid the Support Operator/Marne Superintendent in the upkeep and revision of the HSSEQ management system.
– Organize and oversee the progression of vessel vetting inspections from initiation to final approval, managing communication with the vessel, oil majors, vessel agents, and relevant internal departments.
– Attend Marine Department meetings, record minutes, and disseminate them as necessary.
– Assist in updating, verifying, and managing OCIMF Vessel Particulars Questionnaires (VPQ), as well as updating internal records and marine databases (SIRE, Q88, SIS3, CDI) as required.
– Monitor information exchange between the fleet and the department to ensure receipt of all essential updates.
– Manage incoming mail from ships and ensure accurate distribution within the office.
– Record and track acknowledgments from the fleet.
– Assist in generating marine department statistics as needed.
– Assist in compiling documentation for Management Reviews.
– Maintain and update all Fleet Notices and Circulars in DANAOS on a monthly basis.
– Undertake general administrative tasks as needed.
– File marine-related weekly and monthly reports and documentation received from vessels and various other parties, transitioning to electronic filing and DANAOS.
– Ensure compliance with voyage instructions and provide guidance to vessel masters in accordance with the governing CP.
– Coordinate with purchasers, vessel Superintendents, and logistical service providers regarding the loading/unloading/transshipment of stores and spares.
– Monitor and evaluate actual vessel fuel consumption against budgeted consumption to ensure cost-effectiveness.
– Monitor vessel movements and performance, reporting to relevant parties.
– Initiate communication for settlement in disputes against counterparties, such as cargo damage or shortage, lay-time, underperformance, etc., based on charter party terms.
– Handle clerical tasks such as filing shipping documents and entering voyage data into business applications.
– Assist in compiling Insurance Claim documentation.
– Coordinate with Master/Charterers regarding unplanned stoppages/repairs, including follow-up for OFF/ON Hire reports and instructions to masters regarding vessel-side reports (to external parties) under guidance from Technical Supt.
– Monitor and support all vessels on operational issues (loading/discharging/tank cleaning/grade change) under guidance from Marine Supt.
– Assist with post-fixture activities as necessary (Cargo documentation (BL’s/LOI’s), Cargo quantity issues, Additional Insurance requirements (AWRP/KnR) under guidance from Marine Supt as required).
– Manage bunker ROB/requirements of the vessel, including notification to charterers (if required) and intake quantity + segregation onboard under guidance from Tech Supt and advice from the Master as necessary.
– Handle agency appointments on owners’ behalf as required.
– Monitor vessel speed & consumption to comply with respective Charter party requirements.
– Gather Customer Feedback.


– Diploma holder in a related field/discipline.
– Self-motivated individual with a minimum of 3 years’ experience in marine industries is a MUST.
– Possess initiative and ability to multitask.
– Tech-savvy, adaptable to working with ERP systems.

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