Office Executive (Admin)

Job Detail

Responsibilities:

Report directly to the Assistant Office Manager as part of the administrative team.
Oversee daily administrative tasks to ensure the efficient operation of the office.
Manage and process payments for administrative invoices and track property management expenses.
Serve as the point of contact for tenants and contractors for facility and property management matters.
Maintain and update records of maintenance contracts.
Assist in planning and organizing company activities, team-building events, and corporate functions.
Handle the procurement of office and pantry supplies.
Source, review, and manage company transportation leasing agreements.
Administer corporate mobile phone plans and billings.
Arrange utilities and internet/cable services for management as needed.
Assist with travel arrangements for corporate staff.
Provide support when the Receptionist is unavailable.
Participate in all property-related projects.
Take minutes during key meetings as required.
Perform additional tasks assigned by the Office Manager.

Job Requirements:

Diploma in Business Administration or relevant experience.
At least 1-2 years of related experience.
Strong communication and writing skills for engaging with stakeholders and external parties.
Proficiency in MS Office applications (Word, Excel, PowerPoint).
Highly organized with great attention to detail.