Office Executive (M18783)
- Full time
- Singapore, Singapore View on Map
- posted 2 hours ago
- Posted: February 26, 2026 -Accepting applications
Job Detail
Job Description
Roles & Responsibilities
We are looking for a proactive and detail-oriented Office Executive to join our team. This role is ideal for a versatile individual who thrives in a dynamic environment and is comfortable switching between administration, human resources support and operational coordination. You will play a key role in ensuring the smooth running of daily office operations while supporting the team with testing documentation and cross-functional backup.
Key Responsibilities
1. Inventory & Invoice Processing
- Review and verify supplier invoices to ensure timely payment.
- Cross-check invoices against requisitions to confirm correct quantities, pricing, and receipt of goods/services.
- Collaborate with relevant departments to resolve discrepancies and ensure accurate cost allocation.
- Maintain organized records of all transactions and payment statuses.
2. Administrative & HR Support
- Assist with HR-related tasks, including maintaining employee records, tracking leave, and supporting document preparation.
- Update and manage calendars, schedules, and appointments for internal teams.
- Provide general administrative support, including filing, correspondence, and ad hoc tasks as assigned.
3. Certification & Testing Support
- Assist to prepare and issue certificates for in-house product testing.
- Ensure all documentation related to testing is accurate, complete, and compliant with internal standards.
- Liaise with technical teams to obtain necessary data and approvals.
4. Team Coverage & Flexibility
- Participate in a 4-person rotation to ensure coverage for key functions.
- Step in to support team members during absences, ensuring continuity of operations.
- Willing to assist with tasks outside primary scope when required.
Qualifications & Requirements
- Diploma or equivalent qualification in Business Administration, Finance, or a related field.
- Prior experience in invoice processing, office administration, or HR support is an advantage.
- Proficient in Microsoft Office applications (Excel, Word, Outlook).
- Strong attention to detail and numerical accuracy.
- Ability to work independently with minimal supervision.
- Organized, adaptable, and able to manage multiple tasks in a fast-paced environment.
- Good communication and interpersonal skills.
- Comfortable working on-site in the West (Gul Circle area).
