Fleet Assistant

Job Detail

Responsibilities:

To receive all the reports from the ship and distribute to relevant persons in a timely manner.
To arrange for the procurement function to prepare and distribute purchase orders for services and surveys, where appropriate.
To liaise and arrange travel, visas etc. for identified suppliers/service providers, Class and agents for their attendance at the appropriate ports.
To distribute files, invoices etc to respective Offices as per Fleet Cell needs.
Under instructions and guidance from the Fleet Manager and/or Fleet Superintendent prepare reports, letters and other documents.
To maintain accurate and up-to-date records of Fleet Managers/Superintendents’ vessel visits.
To dispatch Fleet Managers’ Reports
Processing disbursement accounts, and and when required by business
Entering of commitments for Port Disbursements, travel and other incidentals
General filing and administrative tasks. To maintain the Owners contract files and insurance status of the vessels.
To ensure vessel details are filled into Shipsure as required and instructed by Fleet Manager.
To download and distribute the Class status reports to the vessels and Superintendents.
Any other jobs as required by the Fleet Managers.

Requirements::

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