Administrative Executive
- Full time
- Singapore, Singapore View on Map
- posted 2 days ago
- Posted: January 28, 2025 -Accepting applications
Job Detail
Job Description
Responsibilities:
- Reports to the Assistant Office Manager and works as part of the Admin team.
- Responsible for managing daily administrative tasks to ensure the smooth running of office operations.
- Prepares and processes payments for administrative invoices and maintains records of property management expenses.
- Acts as the point of contact for tenants and contractors regarding facility and property management.
- Tracks and updates maintenance contracts regularly.
- Assists in planning and coordinating company events, team-building activities, and corporate functions.
- Handles the procurement of office supplies and pantry items.
- Sources, reviews, and manages company transportation leasing agreements.
- Oversees and administers corporate mobile phone plans and bill payments.
- Arranges utilities, cable, and internet services for management as needed.
- Supports corporate staff with travel arrangements when required.
- Provides backup assistance when the Receptionist is unavailable.
- Participates in property-related projects and initiatives.
- Assists with taking minutes during important meetings.
- Performs additional duties assigned by the Office Manager.
Job Requirements:
- Diploma in Business Administration or relevant experience in a similar role.
- At least 1-2 years of related work experience.
- Strong written and verbal communication skills for interacting with stakeholders and external partners.
- Proficiency in MS Office tools, including Word, Excel, and PowerPoint.
- Detail-oriented with excellent organizational and time management skills.
