Job Summary:

The HR Generalist is responsible for supporting key HR functions across recruitment, employee lifecycle management, training coordination, and day-to-day HR operations. This role works closely with employees and managers to ensure smooth HR processes, accurate record-keeping, and compliance with company policies and labor regulations. The position also supports employee relations matters and HR initiatives, requiring a high level of organization, attention to detail, and discretion in handling confidential information.

Key Responsibilities:

• Manage end-to-end recruitment process including screening, scheduling interviewing, and conducting reference checks
• Oversee onboarding process to ensure smooth employee integration
• Monitor probation and internal movement processes
• Conduct exit interviews and provide insights to HR Manager
• Assist in employee disciplinary cases including investigation and documentation
• Support termination processes in compliance with labor law
• Inform HR manager on employee relations issues
• Support employee grievances and maintain positive industrial relations
• Assist to develop, review, and update HR guidelines, SOPs, and employee handbook
• Ensure company practices comply with legal and regulatory requirements
• Oversee HR operational processes including attendance, leave management, and employee documentation
• Ensure accuracy and compliance of HR records
• Plan, manage, and collaborate with internal stakeholders and vendors on company events and employee engagement activities (e.g., townhalls, team building, annual events), ensuring effective execution and positive employee experience
• Coordinate career fairs and employer branding activities.
• Ensure smooth execution of HR processes and continuous improvement of workflows
• Work with department managers to identify training needs
• Coordinate and track training programs for employee development
• Handle HRDF tracking and submission processes.
• Liaise with external parties including government authorities when required
• Support audits, inspections, and compliance reporting
• Undertake additional HR projects and responsibilities as assigned by the HR Manager

Knowledge, Skills & Abilities:

• Strong communications, both written and verbal, in leading teams and coordinating with peers and other disciplines on driving projects/issues to closure.
• Commitment to organizational excellence and constant awareness to seek opportunities to improve processes/quality of deliverables.
• Superb ability to prioritize and manage multiple projects/responsibilities.
• Superb ability to meet committed timelines, leveraging assistance/input from peers.
• Strong and effective team player in working with various disciplines and peer group
• Strong attention to detail.
• Reliability and discretion; handles confidential matters with care.

Experience/Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred)
• 3-5 years of experience in HR administrative support
• Strong knowledge and experience in Microsoft Office, HR responsibilities, policies and procedures

• Lead the international month-end close process, ensuring timely completion across assigned entities.
• Prepare and/or review core close activities including balance sheet reconciliations (control accounts, tax accounts, intercompany), bank reconciliations, prepayments and amortization, accruals and expense allocations, payroll entries in coordination with HR and in-country providers
• Review journal entries and supporting schedules prepared by the Malaysia-based International Accountant; ensure proper documentation and adherence to close controls.
• Prepare, review, and analyze in-country financial statements and management reporting packages for assigned entities.
• Ensure consistency of accounting treatment across jurisdictions, including standardization of templates, support files, and close checklists.
• Partner with corporate accounting on consolidation inputs and reporting requirements; ensure data quality, timeliness, and audit-ready support.
• Ensure compliance with relevant accounting standards (IFRS and applicable local GAAP), company accounting policies, and internal control requirements.
• Coordinate compliance activities with in-country accounting firms and advisors, including VAT/GST returns: review, approve, and reconcile filings, corporate income tax (CIT) returns: review, approve, and reconcile filings, withholding tax obligations and transfer pricing support coordination
• Maintain an updated understanding of relevant global tax concepts impacting operations (VAT/GST, WHT, transfer pricing, treaty considerations) and escalate issues/risks promptly.
• Ensure compliance with relevant accounting standards (IFRS and applicable local GAAP), company accounting policies, and internal control requirements.
• Review and approve annual statutory accounts prepared by international in-country accounting firms.
• Coordinate audits and respond to inquiries from external auditors, regulatory authorities, and internal stakeholders.
• Maintain audit-ready documentation and ensure reconciliation quality and support completeness.
• Communicate effectively with Japanese-speaking stakeholders (e.g., Japan-based operations team, in-country accountants, vendors, partners), translating requirements and clarifying accounting positions as needed.
• Provide direct supervision and review of the Malaysia-based International Accountant’s work.
• Work together with corporate accounting group to establish and enforce quality controls to ensure consistency, accuracy, and timeliness across deliverables.

Knowledge, Skills & Abilities

• Strong knowledge of international accounting operations, month-end close, and balance sheet reconciliation discipline
• Proficiency in foreign currency accounting and cross-currency reporting/translation concepts
• In-depth understanding of IFRS and ability to interpret local GAAP differences as applicable.
• Working knowledge of international tax compliance topics (VAT/GST, withholding tax, CIT, transfer pricing coordination).
• Strong analytical skills with excellent attention to detail and documentation quality.
• Ability to manage competing deadlines, work independently, and drive deliverables to completion.
• Strong stakeholder management and communication skills across cultures and time zones.
• Demonstrated ability to supervise, review, and develop staff in a remote/overseas reporting relationship.
• Advanced Excel proficiency; strong comfort with accounting system and financial reporting tools.

Experience/Education

• Bachelor’s degree in accounting, finance, or a related field. CPA, ACCA, or similar professional qualification preferred.
• Minimum of 5-7 years of experience in accounting, with at least 3 years focused on international or global operations.
• Accounting experience in multiple countries with experience in Malaysia, Indonesia, Singapore, Japan, Korea, Australia and Thailand being preferred.
• Resourceful, meticulous, good team player with a positive mindset and able to work under tight timelines and fast-paced environment.
• Possess effective communication and interpersonal skills.
• English: Professional fluency required.